Or: How I Own More Planners Than Pairs of Jeans, and Still Can’t Find That Dentist Appointment Card

We’ve all been there. You buy the pretty planner with the gold coil, convinced that this will be the one to change your life. Then you try the bullet journal method because minimalism is supposed to cure chaos. Then you download six productivity apps, each promising to be the magic solution to your scattered existence. For one glorious week, you are an organizational deity, color-coding tasks (I have bought colored pens and every pen has the same color notebook and folder and yeah I am a giant nerd lol) and checking boxes like a productivity influencer. Then — poof — the planner’s under the couch collecting dust, the apps are unopened with little red notification badges mocking you, and you’re frantically scribbling your grocery list on the back of a Target receipt while standing in the cereal aisle.

Sound familiar? Welcome to the ADHD productivity paradox: we desperately need systems to function, but we’re spectacularly bad at sticking to them.

Why This Happens (Yes, Science Says So)

ADHD brains are novelty seekers. According to research published in Brain journal by Sethi et al. (2018), our dopamine reward system runs differently than neurotypical brains, with studies showing that people with ADHD have dysfunction in the dopamine reward pathway (Volkow et al., 2010). This means we thrive on new and interesting stimuli — like that gorgeous new planner layout with the perfect font — but struggle to maintain interest once the novelty wears off. That dopamine hit from “new system day” is real, but it’s also temporary.

Executive function is a fickle beast. Studies consistently show that people with ADHD have weaker function and structure of prefrontal cortex (PFC) circuits, the brain regions responsible for planning, prioritizing, and task-switching (Arnsten, 2009). Neuroimaging research has found reduced activity in certain parts of the PFC during tasks requiring sustained attention and complex decision-making (AGCO Health, 2024). It’s not laziness or lack of willpower — it’s literally how our brains are wired.. Thats why I cycle through hobbies so fast and its something I’m actively working on.

One size does not fit all. Most productivity systems are designed by and for neurotypical brains that can handle routine, sequential thinking, and sustained attention. Trying to wedge ourselves into these systems is like trying to wear jeans two sizes too small — you can do it, but it’s uncomfortable, restrictive, and not pretty.

Perfectionism is the enemy of progress. Many of us fall into the trap of thinking that if we can’t do a system “perfectly,” we shouldn’t do it at all. Miss one day of journaling? Throw out the whole journal. Forget to update the app for a week? Delete it in shame. This all-or-nothing thinking sabotages any chance of finding what actually works.

How to Work With Your Brain, Not Against It

1. Think Modular, Not Monumental. Instead of searching for one perfect “forever system,” embrace using multiple small, interchangeable tools that can work independently. Sticky notes for quick reminders that need immediate action, a large wall calendar for big-picture dates and deadlines, your phone’s alarm function for time-sensitive appointments, and maybe a simple notebook for brain dumps when your thoughts are spinning. Mix and match based on what your current life phase demands.

2. Use Dopamine to Your Advantage. Instead of fighting your brain’s need for novelty, make it part of the plan. Intentionally change colors, formats, or methods every few weeks to refresh your interest and re-engage that dopamine reward system. Buy different colored pens seasonally, switch between digital and paper tools, or reorganize your workspace regularly. Make variety a feature, not a bug.

3. Embrace “Good Enough” Productivity. You don’t need to track every habit, meal, mood, water intake, and bowel movement to be a functioning adult. Choose three key areas that truly impact your daily life and focus on keeping just those consistent. Let everything else flex and flow as needed. Progress, not perfection, is the goal.

4. Automate & Delegate Where Possible. Set recurring phone reminders for regular tasks, use grocery delivery or curbside pickup to eliminate list-making stress, automate bill payments, or recruit a family member to be your “appointment buddy” for remembering important dates. Your brain doesn’t have to carry every single piece of information if technology and other people can help.

5. Plan for Disruption. Build buffer days into your schedule, expect that your tools will need periodic rebooting, and never expect sustained perfection. Create “reset rituals” for when systems inevitably break down — maybe Sunday nights for clearing your workspace or the first of each month for reassessing what’s working. The point is to support your life, not win an imaginary “most organized person alive” award.

6. Start Ridiculously Small. Instead of overhauling your entire organizational approach, pick one tiny thing and make it automatic first. Maybe it’s putting your keys in the same spot every day, or writing tomorrow’s most important task on a sticky note before bed. Once that feels natural, add something else small. Baby steps prevent the overwhelm that kills motivation.

The Big Takeaway

You’re not broken because you can’t stick to one pristine system for years on end. Your brain is wired for variety, stimulation, and flexibility — so make those traits part of your organizational plan instead of fighting against them. You’re not failing the system. The system is failing you if it can’t adapt and flex with your very real, very human reality.

The goal isn’t to become neurotypical. It’s to find tools and approaches that work with your unique brain, even if they look messy or unconventional to outside observers. Some days that might mean a color-coded digital calendar. Other days it might mean a crumpled napkin with three things scrawled on it. Both are valid if they help you function.

Your worth isn’t measured by how perfectly you maintain a bullet journal or how consistently you use the latest productivity app. It’s measured by how well you’re living your life, taking care of what matters, and being kind to yourself in the process. Til next time gang, take care of yourselves, and each other!